Vendor subscribes for booth space at the 2024 Pacific Northwest Veterinary Conference at the Greater Tacoma Convention & Trade Center, Tacoma, WA on September 27-29, 2024. Convention Center Services has been selected as the official decorator for this event. Additional requirements are to be ordered directly from the decorator. The 2024 Pacific Northwest Veterinary Conference reserves the right to reject any applicant or vendor and will refund the amount paid for that space. The 2024 Pacific Northwest Veterinary Conference reserves the right to assign, designate, or change your booth location.

Payment for vendor’s booth space shall accompany the Exhibit Booth Reservation form and must be received by the WSVMA to hold your booth space reservation.

Hours of show on Friday, September 27, 2024 are 9:50 am to 5:00 pm and Saturday, September 28, 2024 from 8:30 am to 3:45 pm. Set up of exhibits begins at 7:00 am and Vendor shall have their exhibit completely assembled and ready to be viewed by guests no later than 9:50 am Friday, September 27. Vendors shall staff their booth during all hours of the 2024 Pacific Northwest Veterinary Conference. Vendors shall not begin disassembling their exhibit until 3:45 pm on Saturday, September 28, 2024. There is an afternoon coffee break on Saturday, and attendees will be told that this is their last chance to complete their contacts with the exhibitors.

Excessive noise, bothersome lighting or other use by vendor which interferes with the exhibition space used by other vendors is prohibited, as is the creation or maintenance by vendor of any dangerous or hazardous condition or situation. The aisles belong to the show. Neither vendor nor advertising material shall protrude into the aisles. Booth shall not exceed 8 feet in height without show coordinator’s approval.

The 2024 Pacific Northwest Veterinary Conference does not provide equipment, decoration, labor, carpenters, storage for exhibit materials, special lighting, gas, water supply or other related services. All arrangements for these items must be made by the vendor, and vendor shall defend, indemnify and hold harmless the 2024 Pacific Northwest Veterinary Conference for any and all claims, losses, damages, injuries or other charges which may occur from such arrangements made by vendor.

Admittance to the exhibit area will be by official identification badge only. The Greater Tacoma Convention Center will be locked when we are not in the building, however the Washington State Veterinary Medical Association assumes no liability for exhibits, their contents or personnel.

Vendor acknowledges 2024 Pacific Northwest Veterinary Conference provides no insurance covering vendor’s property. It is vendor’s sole responsibility to obtain interruption, property damage, personal injury, vandalism, theft and any other insurance it may need to cover any losses it may suffer at the 2024 Pacific Northwest Veterinary Conference.

Vendor shall defend, indemnify and hold harmless the WSVMA and the 2024 Pacific Northwest Veterinary Conference and their designated agents, employees and/or contractors, from and against any and all claims, losses, damages, injuries, penalties, governmental charges or fines in any amount arising out of or caused by vendor’s use of the premises, the conduct of vendor’s business or from any activity or work done, permitted or suffered by vendor in or around the premises, including but not limited to, the installation, operation, maintenance or removal of exhibits.

Vendor shall not assign any portion of its booth space to any individual, partnership, corporation, company, firm or entity, without the prior written consent of the 2024 Pacific Northwest Veterinary Conference.

WSVMA is committed to providing a safe, productive, and welcoming environment for all meeting participants and staff. All participants, including, but not limited to, attendees, speakers, volunteers, exhibitors, staff members, service providers, and all others are expected to abide by the Event Code of Conduct. For a copy of the policy, please contact the WSVMA office.

If Vendor is not able to attend the 2024 Pacific Northwest Veterinary Conference, Vendor may be entitled to a refund on the following schedule. If the conference has to become a virtual conference you can move your booth to the virtual platform, hold the funds over to 2025, or receive a refund.

* 45 day — If written cancellation is received by August 9, 2024, and if booth space is resold, Vendor is entitled to a 50% refund.

* Less than 30 days — If Vendor cancels after September 13, 2024, Vendor will not receive a refund.